How do you manage vaccination data at your facility?
Vaccinations help prevent millions of infections every year, and they are especially important when caring for those who may be more vulnerable to infection. While elderly individuals are by no means immunodeficient, they often do not respond efficiently to novel or previously encountered antigens. This is why it is critical for staff at skilled nursing, senior living, and nursing home facilities to take steps to protect residents in their care.
August is National Immunization Awareness Month, and now is a great time to review your facility’s process of requesting, collecting, and storing vaccine records for your staff. This process may feel overwhelming, but it doesn’t have to be. Accushield’s Document Management solution simplifies the process of requesting and receiving required health documents from staff members to help you focus more time back on what really matters – providing the best care for your seniors.
A Simple Solution to Track Vaccination Records
The Control Suite is designed to provide comprehensive infection prevention and control (IPC) technology for your facility, and Document Management is one of the premium features within this suite.
Accushield’s Document Management allows you to seamlessly request, collect, and store required credentials from anyone coming into your facility including vaccination data, health screening, and custom documents. This empowers you with more control over exposure, and helps you better protect your senior residents through enhanced safety and security.
How to Get Started with Document Management
To enable this feature, simply log into your Dashboard and navigate to the “Control” tab. Then, select “Documents” to fill out the form. Once complete, an Accushield team member will reach out to you to enable the feature for your community.
Create New Documents
Once the enabled, you will have access to the “Create” button under the “Documents” tab where you can create new documents to track and verify with easy-to-use templates. If your community needs to collect custom documents, such as a staff handbook, you can also select “Create Documents” to begin building out the requirements for that custom document.
For more information about how to create new documents, review this article here.
After your documents have been created, there are two ways they can be submitted. If you are a mobile enabled community, users will be prompted to submit the documents through the Accushield Mobile app. If you have not enabled Accushield Mobile, documents can be submitted through the dashboard on behalf of the kiosk user.
Pro-Tip: You can use Accushield features such as Group SMS for Staff, the Kiosk Welcome Message, or Community Policies to inform guests and staff that new documents are required.
Review and Verify Documents
When a required document has been submitted, you can review and verify the documents.
There are two ways to approve the submitted documents:
- Quick Approval – Select the “thumbs up” or “thumbs down” icons next to the submitted document
- Detailed Approval – Click the “View Full Details” icon to view and download document details
For more information about verifying documents, review this article here.
What’s Next?
We are continuing to expand our product lines to support infection prevention and control in nursing homes, assisted living, and other long-term care facilities (LTCFs).
Here is what’s coming next for Document Management:
- Mobile App Notifications
- Service Provider Exchange (SPEX)
- New Template Request Form
Any feedback on these upcoming concepts? Email us today at ideas@accushield.com
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Accushield is a healthcare technology company. Our onsite hardware and software provide visitor/staff management, infection prevention and control, and health/safety compliance via automation and reporting.
